Human Resources (HR)HR Officer / Admin

AthenaStar's HR module is the hub for everything beyond payroll — leave, performance, discipline, and qualifications. It's role-restricted: only HR Officers and Admins can view these records, keeping sensitive data confidential.

1. Leave Management

Staff submit leave requests from My Profile → Request Leave. The request appears in the HR Officer or Admin's queue under HR → Leave Requests. Each request shows the leave type (Annual, Sick, Maternity, etc.), dates, reason, and any supporting note. Click Approve or Decline with an optional comment. Approved leave is flagged on the staff calendar.

2. Appraisals

Record a performance review under HR → Appraisals → New Appraisal. Select the staff member, appraisal period (e.g. "2024 Annual Review"), overall rating (1–5 stars), and a detailed comment. Historical appraisals are preserved and visible to the staff member from their own profile.

3. Disciplinary Records

Under HR → Disciplinary → New Record, log: incident date, type (Warning, Suspension, Dismissal), description, and outcome. These records are sensitive and visible only to HR Officer and Admin roles.

4. Staff HR Profile

Under Staff → Edit Staff → HR Details: Employment type (full-time / part-time / contract), Contract start and expiry dates, Academic qualifications, Emergency contacts, Next-of-kin details.

5. HR Reports

• Leave Summary — days taken per leave type per staff member
• Appraisal Scores — average rating by department
• Pending Leave — outstanding requests awaiting decision