Hostel / Boarding ManagementAdmin

For boarding schools, the Hostel module tracks every dormitory, room, and bed — and which student is assigned to each — across terms. It plugs directly into the main fee system so boarding charges appear on the same receipt as tuition.

1. Setting Up Dormitories and Rooms

1. Go to Operations → Hostel → Add Dormitory. Give it a name (e.g. "Block A — Boys").
2. Inside the dormitory, click Add Room. Set the room number/name and the bed capacity.
3. Repeat for every dormitory and room in your school.

2. Assigning Students to Rooms

Go to Hostel → Assign Boarders. Search for a student, select the room, and confirm. The system checks occupancy — you can't over-assign a room beyond its capacity. Assignment is term-specific: students are re-assigned each term.

3. Hostel Fees

Hostel fees are created under Finance → Fee Types (e.g. "Boarding Levy"). Then include this fee type in the class bill for boarder student types only — so day students are never charged for accommodation they don't use.

4. Occupancy Overview

The Hostel → Occupancy view shows every room's capacity vs. current assignment count. Rooms at 100% are highlighted. Use this to balance assignments or plan expansion.

5. End-of-Term Clearance

At the end of each term, run Hostel → Clear Term Assignments to remove all current room assignments, ready for re-assignment at the start of the next term.