Fees & ReceiptsAccountant

Fee management is one of AthenaStar's core strengths — every receipt is time-stamped, linked to a specific student and term, and instantly reflected in the balance owed.

Setting Up Fees for a Term

1. Ensure a Term is active (Settings → Terms → Set Active).
2. Go to Finance → Assign Fees and choose a class.
3. Add each fee line (e.g. Tuition, Building Levy, PTA, Feeding) with its amount.
4. You can copy the same bill to multiple classes at once using Copy Bill to Classes.

Recording a Payment

1. Go to Finance → New Receipt.
2. Search for the student by name, ID, or class.
3. Enter the amount paid, payment method (cash, bank transfer, mobile money), and any reference number.
4. The outstanding balance updates immediately. Print or email the receipt directly from the confirmation screen.

The Fee Summary

Finance → Fee Summary shows every class's total billed, total collected, and balance outstanding — in a single table. Drill into any class to see the individual student breakdown, or use Defaulters to get a filtered list of students who owe more than zero.

Online Payments (Paystack / MoMo)

If your school has Paystack enabled, parents can pay via the Parent Portal → Pay Fees screen. Payments are verified by webhook and auto-posted as receipts — no manual entry needed. Contact the platform to enable Paystack for your school.